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If you enter data in a cell that doesn’t match an item on the list you created, you will see a warning.Select the cell or cells where you would like to create a drop-down list.Follow these easy-to-follow steps in order to validate your data. This is the simplest way to use Data Validation in Google Sheets. How Do You Use Data Validation in Google Sheets? Instead of writing in their state name (which can take on many different forms and misspellings), they must select their state from a drop-down list. Say you’re asking a group of users to enter their addresses. Google Sheets data validation is also helpful in preventing misspellings or unwanted values by restricting users to select from a drop-down list. Setting a data validation parameter would ensure that if a date was entered for a purchase made before 2020, that value would also be flagged or rejected. In another instance, let’s say you’re entering a list of purchases made in 2020. If a number greater than 100 is entered, you can have Google Sheets either 1) flag that value, indicating that it doesn’t follow your data validation rules, or 2) reject that input. You may want to set a data validation parameter that states that any inputted number must be 0 through 100. Data Validation in Google Sheets allows you to set certain parameters around numbers, dates, and text that prevent you from making input errors.įor example, say you’re inputting exam grades. As much as you’re careful about the words you write (or the data you input), it’s always good to have someone check your work. Why data validation mattersĭata validation is like the analytic version of copyediting.
#IF THEN FORMULA GOOGLE SHEETS HOW TO#
Let’s take a closer look at how to do data validation in Google Sheets, which is commonly used to build drop-down lists. Still, many of its best features go undiscovered. It does not store any personal data.Google Sheets is one of the most widely-used spreadsheet tools.
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